Office Assistant II (Temporary/Part-Time)

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About the position

The Office Assistant II position involves performing a variety of routine to moderately difficult customer service, accounting, receptionist, records management, and database support functions under general supervision. This role is distinguished from the Office Assistant I by the greater range of office support functions performed with lesser direction, requiring more specialized knowledge of department procedures and standards. The position is part-time and temporary, with flexible work hours averaging eighteen hours per week.

Responsibilities

  • Types, formats, edits, revises, proofreads, and prints various reports and documents.
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  • Answers, screens, and refers visitors and telephone calls; assists customers at a public counter and by telephone.
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  • Maintains departmental personnel files and prepares personnel documents.
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  • Copies, compiles, and distributes contracts, reports, and documents.
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  • Makes and confirms travel arrangements; types itineraries and compiles expense reports.
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  • May assemble agenda packets and ensure all information is accurate.
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  • May take minutes and transcribe dictation; assists in preparing and distributing agenda packets.
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  • May assist with preparation, tracking, and updating of budgetary data.
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  • May provide direction to office support staff regarding work procedures.
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  • Performs other related duties as assigned.

Requirements

  • Graduation from high school or equivalent and two years of increasingly responsible office support or secretarial experience.
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  • Experience in a municipal government setting is highly desirable.
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  • Knowledge of office administration practices and procedures, business communication, and correct English usage.
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  • Ability to operate a computer using word processing software and type accurately at a necessary speed.
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  • Ability to organize, set priorities, and exercise sound independent judgment.

Nice-to-haves

  • Experience in a municipal government setting is highly desirable.

Benefits

  • Flexible work hours averaging eighteen hours per week.
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  • Enrollment in an alternative retirement program with mandatory employee contribution.
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