Senior Office Assistant - San Joaquin General Hospital

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About the position

This examination is being given to fill one (1) vacancy in the Graduate Medical Education department of San Joaquin General Hospital and to establish an eligible list to fill future vacancies. Qualified applicants must currently be employed with San Joaquin General Hospital and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligibility for Promotional Examinations. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

Responsibilities

  • Prepares a wide range of reports and documents from written material or machine transcription using a typewriter, word processor or other office equipment; formats documents, charts, reports and forms using techniques that may require the use of office automation equipment; edits for punctuation and spelling; proofreads for accuracy and consistency; may independently compose and prepare reports, letters and/or memoranda.
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  • Performs general secretarial work; receives and screens visitors, callers and mail, and directs to appropriate individual or office; takes and transmits messages; makes appointments; greets and assists customers in person, on the phone, on the computer or through other means of communication.
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  • Provides and gathers general information to/from a variety of sources; asks/answers questions and completes forms; identifies customer needs; searches for, receives and explains information regarding rules, regulations, policies, procedures and technical office operations; may issue certificates, permits, licenses and other documents; provides customer service in a calm, helpful and effective manner.
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  • Processes and maintains information related to departmental operations, including information of a moderately technical, specialized or sensitive nature; codes, files and retrieves documents and records using standard alphabetical, numerical, coded and computerized filing systems.
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  • Researches, compiles, maintains and processes general statistical, financial and/or numerical data related to departmental personnel, payroll, purchasing, inventory, budget and/or other functions; verifies and makes entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute, collect and receipt monies and fees; may maintain basic ledgers and accounts; may process accounts receivable, perform billing operations, and/or make deposits; may develop and maintain spreadsheets and databases, either by hand or computer.
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  • May operate a multi-line telephone switchboard; may dispatch vehicles.
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  • May train or review the work of others; may provide lead or technical assistance as part of a training program.

Requirements

  • One year performing work at a level equal to or higher than Office Assistant in San Joaquin County service.
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  • Two years of general clerical, secretarial and/or office technical work.
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  • Possession of a valid typing/keyboarding or other acceptable certification of ability to input data at the rate of 45 words per minute, if required by the nature of the assignment.
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  • Possession of an acceptable proficiency certificate in one or more computer software programs, if required by the nature of the assignment.

Nice-to-haves

  • One year of business training in an approved vocational training program may substitute for one year of the above-required experience.
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  • Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience.

Benefits

  • Health Insurance: Choice of three health plans with dependent coverage available.
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  • Dental Insurance: Choice of two dental plans with no cost for employee only coverage.
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  • Vision Insurance: Coverage through Vision Service Plan (VSP) with no cost for employee only coverage.
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  • Life Insurance: Coverage based on years of service.
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  • 125 Flexible Benefits Plan: Voluntary program for health-related expenses.
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  • Retirement Plan: Covered by the County Retirement Law of 1937.
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  • Deferred Compensation: Plan under Section 457 of the IRS code.
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  • Vacation: Earned vacation days based on years of service.
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  • Holidays: 14 paid holidays each year.
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  • Sick Leave: 12 working days of sick leave annually with unlimited accumulation.
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  • Bereavement Leave: 3 days of paid leave for the death of qualifying family member.
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  • Educational Reimbursement Program: Up to $850 per fiscal year for career-related coursework.
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